Here is a quick tip on how to easily remove speakers notes in Powerpoint. This new feature was not available in previous versions (maybe in 2007). Back then, each note had to be removed manually.
Here are the 5 easy steps to removing speakers notes:
- Open a copy of your presentation in PowerPoint 2010 so that you don't loose your original version that includes the notes.
- Click on the File tab in the top left corner and then on Info.
- Click on the Check for Issues button and then on Inspect Document
- Make sure the Comments and Annotations and the Presentation Notes boxes are checked and click Inspect.
- If there are any comments, annotations or notes, clicking the Remove All buttons will remove them all.
Don't forget to save your presentation under a different name if you want to also keep copy containing your comments, annotations and notes.
2014-04-26 at 3:21 AM
That’s great. Saves a lot of time. Thanks.
2015-04-21 at 12:36 AM
Thanks so much! Worked like a charm 🙂
2015-07-13 at 4:26 AM
Thanks for the quick help 🙂
2015-08-19 at 8:17 AM
To remove the speaker’s notes, it’s not “Comments and Annotations” but “Presentation Notes” that you need to remove.
2016-02-07 at 1:57 PM
You are correct of course. I’ve updated the information in the article to include the “Presentation Notes” check box as well.
2016-02-08 at 7:55 PM
thank you for the clear instructions that Microsoft did not supply
2016-02-16 at 6:08 PM
thank you very helpful
2016-05-13 at 12:15 PM
Thanks for the tip! Worked great!
2016-07-25 at 2:06 PM
Perfect! Thank you!
2016-10-13 at 4:23 AM
Thank you for the tip! It was very useful!
2016-11-01 at 9:10 PM
Is there a way to copy comments/annotations from one PPT to another PPT all at once and they still keep their placement as long as the two documents are the same length, etc?
2016-11-16 at 4:07 PM
Thanks for that great questions. Not sure if this will help as it applies to speakers notes, and not comments/annotations as you requested, but you can give this a try…
Step 1: Export notes from a presentation to a text file using the code found on the following page:
Step 2: Import the notes from the text file in pretty much the way you described using the code found on the following page:
If you have some experience in programming with VBA, you could probably modify the code to export/import comments/annotations instead. If not, feel free to contact me directly and we can arrange for some custom development service to meet your needs.
Hope this helps.
2017-03-04 at 10:55 PM
Awesome tip, thanks!
2017-07-21 at 3:03 AM
Awesome… Saves lot of time
2017-09-15 at 10:01 AM
Really helpful post, thanks Michael – good karma coming your way 🙂
2017-10-31 at 9:10 AM
Thanks a lot. Such a time saver… great!!!
2018-02-20 at 3:42 PM
Love this! It helped me easily remove my notes. Thank you.
2018-02-26 at 6:12 AM
I was in a big rush to complete presentation – your comments helped so much !! Thanks
2018-03-21 at 2:57 PM
I would have given up in due time trying to figure it out on my own. Thanks for the five simple steps. All done!
2018-07-17 at 2:25 PM
Still works in Power Point 2016! Thanks for the tip.
2018-08-13 at 1:57 PM
THX!!!! This seems to be the only place to get this info.
2019-02-04 at 3:15 AM
THanks this is great
2019-06-26 at 9:39 PM
Thanks for this, this is really helpful!
2020-01-26 at 4:00 AM
Thank you so much, saved my time.