Here is a sample of an email I typically send out with my resume AFTER contacting a consulting organization by telephone or when applying for a job. Naturally I customize it a little to address the specifics of what I am applying for. Clients have given it good reviews since they can open up the email, and quickly see without even looking at my resume that I could be a good fit for many potential positions. I present it here to you in confidence. Feel free to create your own version, something that works for you.

Be sure to also read the section below on creating a calling card. It will be useful in helping you create content for the email as well. One last tip: When I am sending my resume to someone, I include something like "Resume of Michael Milette" and add the title of the position or reference I am applying for so that they can easily see my name in their list of subjects, the fact that it includes my resume, and what I am applying for. If you specify a cryptic or non-descriptive subject line, you are doing a disservice to both yourself and your potential employer.

The key is to highlight your security clearance, your linguistic competency, your experience, your knowledge, your skills and your 3 key strengths. If you aren't sure what these are, you have some homework to do.

Note: If you don't have security clearance, see the notes below in the Job Search Tips section.

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Good morning Ms/Mrs/Mr XXX,

I am pleased to be sending you the most recent versions of both my short 2-page resume as well as my longer detailed version which tends to be preferred by government departments. Some highlights of my qualifications include:

  • Federal government security clearance: Secret
  • Linguistic competency: Bilingual -- French and English
  • 10+ years in providing quality IT services and solutions to the federal government and the private sector
  • Experienced in business and technical analysis, IT architecture, web development, software development, project management, media broadcasting over IP, office automation and migration, Windows/Linux hardware and software, thin clients and networks
  • Knowledge of typography, Federal Identity Program, Government-On-Line Common Look and Feel, and colour design standards
  • Excellent communication, analytical and technical skills
  • Resourceful, detail oriented and professional

If for any reason the attachments are missing, or you require additional details regarding a particular area of my experience, please do not hesitate to contact me. <if it is a new consulting company I am dealing with, I will add:  "I trust that you will please notify me before distributing my resume.">

Thank you for your consideration. I look forward to discussing opportunities and hopefully working together to serve the business needs of [company name] in the near future.


Michael Milette
Senior Business Systems Analyst
Business / Technical Analyst / Engineer
Technical Project Manager Web / Software Developer
TNG Consulting Inc.
"Providing sustainable solutions to life"
Tel: 1-613-825-0091
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